Whip Around Launches New Document Management Solution for Fleet Managers and Drivers

Whip Around developed the Whip Around Wallet to improve compliance and ensure their drivers are road ready at all times

Whip Around launches new document management solution for Fleet Managers and Drivers, a move designed to improve compliance and ensure their drivers are road ready at all times.

Poorly managed or missing documentation consistently features in the top roadside enforcement violations each year with in-cab documents relating to the driver and asset prone to damage, expiration or misplacement. Companies are liable for the actions of their employees, and can be held accountable if a non-compliant driver is operating an asset or unable to produce the required paperwork during a roadside check. With so much paperwork involved, it’s a challenge for drivers to store and manage it easily on the go, often putting themselves under the risk of scrutiny.

Steve Keppler from Scopelitis Transportation Consulting emphasized the growing issue of paper-based record keeping and FMCSA compliance, “Fleets that use paper-based recordkeeping tend to have more challenges recording data, maintaining records, missing important deadlines, locating proper records on request, and easily identifying compliance gaps in documents and dates. Using an electronic system addresses all of these weaknesses. It helps carriers be proactive to keep them compliant and identify issues early on before they become a problem.”

Whip Around Wallet is available on web and mobile. Documents are safely stored in the cloud and they can be tagged, making it quick and easy for drivers to access all the documentation that they need while out on the road. Accessibility is critical to document management, but the real value of Wallet lies in the ability to set expiration dates, renewal notifications and retention sunset reminders on documents. This dramatically lowers the risk of not meeting compliance requirements and the cost that goes along with it.

“It definitely helps our drivers remain compliant. It’s really easy to use, and made us a lot more organised. We can check that we’ve got all the required paperwork, and if we’re missing something from one truck we can grab it ” – Ryan Weinstein from M&M Waste.

A range of documentation can be stored in Wallet so that it’s easily accessible during a roadside check or audit.

Some of these include:

• Vehicle permits and cab cards
• Carrier insurance policies
• Driver medical certificates
• Evidence of periodic inspections
• Period inspector credentials
• ELD documentation
• Trailer documents

“With Whip Around Wallet Fleet Managers can have peace of mind that they have set their team’s up for success. It’s another step towards Whip Around’s promise to help customers take control of their fleet maintenance processes, improve safety and compliance, and reduce costs and downtime” – Elizabeth Santorelly VP Product, Whip Around.

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